If you’re already studying Japanese in Japan, you can come across a few problems like facing culture shock, managing language barriers, and making new friends. One challenge you might not expect is feeling dissatisfied with your current Japanese language school.
When it comes to learning Japanese in Japan, finding the right language school can be tough as there is no one-size-fits-all course. However, even after selecting a language school, you may find yourself unhappy with the classes for various reasons, such as the curriculum, class intensity, location, or a change in your plans. The question then arises: is it possible to transfer to a different language school in Japan? The short answer is yes! While it’s not a common practice and may involve some risks, international students have successfully transferred to different Japanese language schools. In this article, we will provide a guide on how to transfer schools, the conditions that must be met to do so, and how we can help.
Why You Might Consider Switching Japanese Language Schools
Studying Japanese in Japan is an exciting and immersive experience, but it’s not always smooth sailing. While some challenges are expected, like culture shock, language barriers, or adjusting to a new environment, one obstacle students don’t often anticipate is dissatisfaction with their language school.
You might find yourself facing one or more of these issues:
- The curriculum doesn’t match your goals (e.g., too slow-paced or not enough JLPT focus)
- Class sizes are too large, making personalized learning difficult
- Location or commute is impractical for your daily routine
- Mismatch in teaching style or environment
- Your goals have changed, and you now want a school with stronger academic support or university prep
Fortunately, if you’re unhappy with your current school, switching to a new one is possible, even if it’s not commonly done. In this guide, we’ll walk you through how to transfer, what to watch out for, and how Coto School Finder can support you in making a smooth and successful transition.
What You Need to Know Before Switching Japanese Language School
Switching Japanese language school isn’t as simple as packing your bags and enrolling somewhere new. There are several important conditions and administrative hurdles you need to be aware of, especially because your student visa is tied to your school. Here are the key points to consider before moving forward:
1. Does Your Current School Allow Transfers?
This is the very first thing to check. Some Japanese language schools do not allow students to transfer while under their visa sponsorship. Schools are responsible for reporting your attendance and progress to the Immigration Bureau, and if they’re known to have many transferring students, it may reflect poorly on them.
If your school says no, your options are limited:
- Stay enrolled until your current term or visa ends
- Return to your home country and reapply for a new COE with a different school
Pro tip: Always get the school’s transfer policy in writing if possible.
2. Prepare for Financial Losses
Even if your school allows you to transfer, it’s likely you’ll face non-refundable fees and limited tuition refunds:
- Application and admission fees are usually non-refundable
- Tuition refunds depend on how far you are into the course. Some schools prorate based on remaining months, others do not refund at all
- Cancellation fees may apply
- You’ll also have to pay new tuition and application fees for your next school
💡 Budgeting tip: Expect to pay double tuition for a short period, once to leave, and once to start fresh.
3. Your Attendance and Grades Matter
Most schools will only accept transfer students with:
- A high attendance rate (ideally 90% or higher)
- Decent academic performance
- A clear, reasonable reason for the transfer (e.g., curriculum mismatch)
Low attendance is a red flag. If you’re planning to transfer, keep attending your current classes diligently, even if you’re unhappy.
How to : switching Japanese language school on a Student Visa
Once you’ve confirmed that your current school allows transfers and you’re prepared for the potential costs, it’s time to move forward with the actual transfer process. Here’s a step-by-step guide:
1. Research and Find a New School
Now that you’ve experienced life at a Japanese language school, you have a clearer idea of what suits you. When researching new schools, consider:
- Location: Urban vs. suburban, proximity to housing or part-time job
- Lesson intensity: Are you looking for a slower or faster pace?
- Curriculum style: Conversation-focused, JLPT prep, business Japanese, etc.
- Post-graduation goals: University prep? Career transition?
- Class demographics: Age range, nationalities, class size
💡 Tip: Many schools are cautious about accepting transfer students, so be transparent upfront. Let them know you are on a student visa and are looking to transfer.
2. Get Support From Coto School Finder
The transfer process can feel intimidating, but you don’t have to go through it alone. At Coto School Finder, we can:
- Match you with transfer-friendly schools based on your needs
- Contact the new school on your behalf
- Help explain your transfer situation and manage expectations
- Support you with application paperwork and Immigration procedures
⚠️ Important: When explaining your reasons for transferring, avoid blaming individuals or criticizing your current school harshly. Focus instead on your academic fit or learning goals (e.g., “The classes were too fast-paced for me” or “I’m looking for a curriculum that includes business Japanese”).
3. Request Necessary Documents From Your Current School
Once you’ve been accepted by the new school, your current school will need to provide:
- A written transfer consent (推薦状 or 転校許可書)
- A certificate of attendance (出席証明書)
- A transcript or grade report (成績証明書)
Some schools may be hesitant to issue these documents, so remain polite and persistent. Having these ready will ensure a smoother process with Immigration.
4. Submit Documents and Update Immigration
Your new school will inform the Immigration Bureau of your transfer, but you must still:
- Submit the necessary documents on time
- Update your residence card (在留カード) if required
- Ensure there’s no lapse between your current and new enrollment dates
Conclusion
Switching Japanese language school can be challenging, but it is possible. The first step is to inquire if your current school permits transfers. Then, you should search for a suitable school and consult with them regarding the transfer process. Once you have found a suitable school, you must obtain a transfer permit from your current school. It is important to maintain clear and open communication throughout this process between all parties involved to ensure a successful transfer.
Coto School Finder has helped students transfer to a new school, and we will find you the best possible match and restart your application process. If you decide you want to change language school, please contact us for free support!
Fill out our inquiry form below to get free support for your school transfer!
Can I transfer to another Japanese language school while on a student visa?
Yes, but it depends on your current school’s policy. Some schools do not allow transfers, so it’s essential to check with them first.
Will I lose my student visa if I transfer schools?
Not if the transfer is properly managed. As long as your new school notifies Immigration and your documents are submitted correctly, your visa remains valid.
Do I get a refund from my current school when I transfer?
Usually not. Most language schools don’t refund tuition once classes have started, and application/administration fees are typically non-refundable.
What documents do I need to transfer?
You’ll need a transfer consent letter, an attendance certificate, and your transcript. Your current school must issue them before Immigration can process the transfer.
How can Coto help me transfer schools?
We help you find a new school that accepts transfers, communicate with both schools, and guide you through the application and Immigration paperwork, all for free.
